APS4 Program Administration Officer
 
The APS4 Program Administration Officer is accountable under general direction to perform moderately complex work to provide a range of administration, corporate and executive support activities across the Branch. This may relate to booking travel, calendar and email management, and coordination of program consultation activities. The APS4 Program Administration Officer is accountable for organising and prioritising their workflow and making decisions within defined parameters relating to their areas of responsibility. They will apply a sound knowledge of the Branch’s operating requirements, procedures and guidelines to support the senior executive officer and senior managers.
 
They will be required to undertake some research and analysis activities, communicating with and providing advice to a range of internal and external stakeholders to progress work outcomes on behalf of the senior executive officer in the Branch.
 
Location
ACT, NSW, QLD
 
Proposed Order Commencement Date 
03/2025
 
Proposed Order Term and/or Completion Date
03/2026
 
Options to extend
Option to extend the Contract for a further 1 period or periods, up to 12 months 
 
Relevant duties 

• Leadership and Accountability
• Have functional expertise in a specific area that contributes to team goals.
• Provide sound advice and recommendations which influence the decisions made by others, including supervisors and peers.
• Have accountability for completion of allocated tasks, organising workflow, review of work and development of less experienced employees.
• Contribute positively to strategic planning and decision making within the work area.
• Contribute new ideas and maximise the benefits of change, including the identification of opportunities to improve the efficiency of business processes.
• Identify and mitigate risks that will impact on own and teamwork outcomes.
• Management Diversity and Span.
• Coordinate the workflow of a small team and/or more complex administration tasks.
• Undertake procedural, clerical, administrative support or operational tasks including some research and analysis activities.
• Coach employees, identify training needs, provide quality assurance of work and the provision of constructive feedback on performance.
• Monitor budgets, review and report on expenditure.
• Job Context and Environment.
• Have a sound general knowledge of the role and functions of the agency and an understanding of how these relate to a specific work area.
• Have understanding of the impact of the work area on strategic, political or operational outcomes for the agency/program.
• Have a good understanding of relevant legislation and policy frameworks.
• Independence and decision-making.
• Make decisions with some autonomy that relate to role and area of speciality. Supervision is generally limited to work of moderate complexity or difficulty.
• Make decisions within defined parameters relating to the area of responsibility that impact on the work area or specific function, but the impact on agency operations and resources is limited.
• Apply judgement, knowledge and limited discretion in interpreting and applying legislation, instructions, guidelines and procedures.
• Identify issues and contribute to the resolution of issues and problems.
• Stakeholder Management.
• Communicate with internal and external stakeholders, on Branch administration, corporate or executive support issues to ensure the relevant information is available to the senior executive and senior managers when required.
• Liaise with internal and external stakeholders on moderately complex operational and administrative matters.
• Build rapport and maintain stakeholder relationships within defined parameters.
• Represent the work area at internal and external meetings and conferences. 

• Baseline security clearance 
• Ability to obtain and maintain national police check. Australian Citizenship is a condition of eligibility.

• Tertiary level qualifications related to Project Management are highly desirable.