Executive Assistant – APS 5

Executive Assistant – APS 5

• 12 month labour hire contract
• Highly developed diary and email management is essential
• No security clearance required

  
About the role
Our Federal Government client is seeking an APS 5 Executive Assistant to provide support to Senior Executive staff.
  
Responsibilities

• Provide high level executive and administrative support to the Team
• Organising travel and preparing complex travel itineraries, arranging and coordinating meetings, conferences, and workshops
• Preparation and quality assurance of correspondence received
• Oversee the creation of documents and distribution of minutes, various reports and presentations as required
• Work across the agency providing strong support to critical tasks of the work area
• Provide high level secretariate and administrative support to committees and meetings as required.

  
Skills & experience

• Excellent organisation skills, with the ability to work under pressure and to meet competing priorities with autonomy
• Highly developed administration skills, high level attention to detail and skilled in the use of MS Office
• Extensive communication and liaison skills, with the ability to build and maintain productive working relationships with a broad cross section of stakeholders, including academia
• Initiative in researching, analysing, planning and reviewing tasks is vital in assessing the activities critical to meeting the needs of the senior leader
• Ability to exercise judgment, work with discretion and maintain confidentiality
• Proven time management skills, ensuring all tasks are undertaken and delivered at a high quality and on time.

  
This opportunity is within the Australian Public Service.  In order to be considered, please note that candidates must be an Australian Citizen at time of application. The successful is required to hold a current or be able to obtain a Baseline Security Clearance.
  
  
How to apply
Apply directly or for more information on this role, please email Kathryn at Kathryn.buttigieg@calleo.com.au   
  
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Calleo is an equal opportunity employer, and we encourage applications from all people including Aboriginal and Torres Strait Islander peoples.